Personnel Reserve Policy

Regulation on the Personnel Reserve of Adviros LLC

This Regulation determines the procedure for forming the personnel reserve (reserve of Candidates) from among candidates for filling vacant positions in Adviros LLC (hereinafter referred to as the Company), in the staff of the Company's Clients and persons affiliated with the Company (subsidiary organizations)¹ for the following purposes:

  • having a personnel reserve for the continuous and timely satisfaction of needs in filling vacant positions of all categories of employees during the development of the Company's business activities;

  • having a personnel reserve for the continuous and timely satisfaction of needs in filling vacant positions at Clients to whom the Company provides personnel selection services;

  • ensuring continuity and sustainability of the Company's management, solving various managerial tasks;

  • enhancing the Company's image as an organization interested in attracting the most qualified personnel and viewing expenses on such personnel as long-term investments in business development.

1. Procedure for Forming the Personnel Reserve

1.1. The search for Candidates to be included in the personnel reserve, as well as subsequent updating of information, is carried out by the relevant structural subdivisions of the Company engaged in the search and selection of employees.

1.2. The personnel reserve is formed from the following persons:

  • Candidates who were previously considered for open vacancies of the Company or a Client but were not hired;

  • Candidates who were previously considered for vacancies of a Client and were hired by such Client;

  • Candidates whose resumes were received by the Company from external sources (from career websites where the Company's vacancies are posted, from the Company's website, during career events, and so on);

  • Candidates who independently sent their resume to the Company for inclusion in the personnel reserve;

  • former employees of the Company.

1.3. A Candidate shall be included in the personnel reserve exclusively with their prior consent.

1.4. The personnel reserve is formed without specification by positions held or proposed, but with an indication of the specialty or professional field of activity of the Candidate (for example, lawyers, accountants, developers with a breakdown by programming languages, and so on).

1.5. Principles of forming the personnel reserve:

  • voluntariness of inclusion and the unconditional right to request exclusion from the personnel reserve;

  • comprehensive assessment of the Candidate taking into account their business and professional qualities, labor productivity, qualifications, and length of service in their specialty;

  • equality of rights and opportunities for inclusion in the personnel reserve and subsequent consideration for vacancies;

  • prevention of discrimination and compliance by the Company with the requirements of the current legislation of the Russian Federation.

1.6. Main stages of forming the personnel reserve:

  • posting open vacancies in any ways available to the Company;

  • searching for the most suitable Candidates for open vacancies;

  • clarification and adjustment of the lists of Candidates in the personnel reserve as vacancies are filled.

1.7. The formation of the Company's personnel reserve is carried out by the relevant structural subdivisions and includes a number of interrelated procedures, including:

  • independent search for candidates;

  • analysis of the results of applications received by the Company for inclusion in the personnel reserve;

  • results of structured interviews with Candidates, analysis;

  • inclusion in the Company's personnel reserve.

1.8. The personnel reserve may store the resumes of Candidates, as well as other information received from Candidates for the purpose of forming the personnel reserve, including contact details of Candidates. The said information is stored by the Company in electronic form in internal systems in compliance with the relevant requirements of the current legislation of the Russian Federation and, including, in terms of ensuring its confidentiality.

1.9. The period of a Candidate's presence in the personnel reserve is 5 (five) years, unless the Candidate is earlier excluded from the personnel reserve at their own initiative or at the initiative of the Company.

2. Procedure for Working with the Personnel Reserve

2.1. During the period of a Candidate's presence in the personnel reserve, the Company has the right to send the Candidate information about any open vacancies that may be relevant to such Candidate. The relevance of the proposed vacancies is determined by the Company in accordance with this Regulation and in relation to a specific Candidate taking into account their specialty or professional field of activity. The sending of the relevant information is carried out from the moment the Candidate is included in the personnel reserve. The Candidate has the right at any time to refuse to receive such information, including without being excluded from the personnel reserve, by contacting the Company with a corresponding written application at the Company's location or by the email address indicated on the website.

2.2. The distribution of information specified in clause 2.1. of this Regulation is carried out by the Company to the email address and/or messengers indicated by the Candidate in their resume or upon employment with the Company (in the event that the Candidate works or has previously worked at the Company). The Candidate has the right to specify the email address and/or messenger for sending information by contacting with a corresponding application in the manner set out in clause 2.1.

2.3. Inclusion of a Candidate in the personnel reserve does not entail mandatory approval of the Candidate for an open vacancy.

2.4. The Company has the right to use the Candidate's contact details when contacting them to schedule interviews, tests, or conduct other selection stages for a corresponding position.

3. Procedure for Processing Data When Maintaining the Personnel Reserve

3.1. Information about candidates in the personnel reserve is information of a confidential nature. Employees of the Company and other persons involved in data processing are obliged to ensure its protection in accordance with the legislation and local normative acts of the Company.

3.2. Consent to inclusion in the personnel reserve is provided in written form, including in the form of acceptance of the terms of the Consent to the processing of personal data for the purpose of maintaining the personnel reserve, published (A) on the official website of the Company on the Internet (adviros.ru); (B) on other websites through which the Company carries out its activities in the process of personnel selection. The Candidate gives consent to inclusion in the personnel reserve by marking the corresponding check box to the consent to the processing of personal data. The personal data transferred by the candidate is processed by the Company in accordance with the terms of the Company's Personal Data Processing Policy, this Regulation, and other local acts of the Company.

3.3. Storage of information about candidates in the personnel reserve is carried out, among other things, by means of automated systems.

4. Procedure for Exclusion from the Personnel Reserve

4.1. A Candidate shall be excluded from the personnel reserve upon expiration of the period established in this Regulation.

4.2. A Candidate has the right at any time to demand their exclusion from the Company's personnel reserve, and the processing of their personal data must be terminated at their request in accordance with the requirements of the current legislation and local normative acts of the Company. The request may be sent in written form to the Company's location or to the email address indicated on the Company's website.

4.3. The Company has the right at any time and on its own initiative to exclude a Candidate from the personnel reserve.

4.4. In the event that the Company decides to cease maintaining the personnel reserve, the candidates' data shall be destroyed within a period not exceeding 30 days in a manner allowing unambiguous confirmation of the destruction of such documents.

5. Final Provisions

5.1. This Regulation comes into force from the moment of its approval and remains in effect until a new version is adopted or amendments are made.

5.2. The current Regulation on the Personnel Reserve is posted in open access at the Company's location, as well as on the Company's website.

¹ Affiliated persons of Adviros LLC: Adviros ChAZ LLC, Russia, 127055, Moscow, Novoslobodskaya St., 41, INN 7714364630; MPG IT Solutions LLC, 127055, Moscow, Novoslobodskaya St., 41, floor/premises/room 3/I/30 INN: 7707449410.

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