How we found a rare registration specialist for a major pharmaceutical company

Client: an international company — a manufacturer of pharmaceuticals and medical equipment.

Objective: to find a Medical Device Registration Specialist with at least 2 years of experience and confident spoken English.

The company is large and well-known in the market, but searches for such specialists were opened more frequently than new candidates appeared.

Challenges

• Overheated market. Nearly all registration specialists are long-employed, and new ones are few and far between.

• Strict requirements. English is required at a fluent communication level, as part of the interaction involves overseas colleagues.

• Inconvenient location. The office is situated in an area difficult for most specialists to commute to, which automatically filters out a portion of candidates.

• Department image. Among registration professionals, the company had developed a less-than-attractive reputation: high workload, strict processes. This reduced candidate interest even at the initial communication stage.

Solution

To break through these barriers, we built a dense sourcing and communication funnel:

• Compiled and updated a candidate database via hh.ru, LinkedIn, professional Telegram channels, and referrals.

• Methodically worked through each specialist in the internal database, including those who had previously declined to consider offers.

• Maintained constant communication: not a "one-time mailing" but live contact: short updates, clarifications, honest feedback. This allowed us to sustain a level of trust with candidates, and they did not "drop off" over time.

Result

We managed to catch the right candidate literally on her way out of her previous job, at a moment when she had not yet had time to post her resume. We were the first to offer her a new career opportunity.

The candidate successfully started in the position of Registration Specialist.

As a bonus during the process, several "warm" supervisor-level candidates emerged: they are currently undergoing interviews with the client for adjacent positions.